Talent Acquisition Administrator

Join Colchester Institute – Where Your Career Makes a Difference

At Colchester Institute, we believe in the power of education to transform lives and communities. As one of the leading providers of education and training in the region, we are proud to offer a dynamic, supportive, and forward-thinking working environment.

Whether you're an experienced professional or just starting out, working with us means being part of a team that values innovation, inclusivity, and excellence. We are committed to nurturing talent and creating opportunities for continuous professional growth and development.

Talent Acquisition Administrator – (Fixed Term 12 month) Responsible for handling all aspects of contracts in the role of Recruitment & Onboarding Administrator.

We are looking for an organised and proactive Talent Acquisition Administrator to join our People Operations team. This role plays a key part in supporting recruitment and onboarding activity across the College, helping us attract, recruit, and welcome new staff in a professional and inclusive way.

About the Role
You will provide essential administrative support throughout the recruitment lifecycle, working closely with the Talent Acquisition Specialist, hiring managers, and candidates to ensure a smooth and positive recruitment experience.

Key Responsibilities

• Provide administrative support for all recruitment and onboarding activities across the College.
• Support the Talent Acquisition Specialist with recruitment administration and coordination.
• Assist with pre-employment screening, including qualification checks and safer recruitment processes.
• Manage job advertisements across internal and external recruitment platforms.
• Respond to candidate enquiries and manage shared recruitment inboxes.
• Coordinate interview scheduling with hiring managers and candidates.
• Maintain accurate recruitment and candidate records within HR and recruitment systems.
• Support hiring managers with recruitment processes and guidance.
• Attend job fairs, college open events, and recruitment activities to attract diverse talent.
• Produce recruitment reports and track hiring metrics.
• Ensure all recruitment documentation is completed, recorded, and securely filed.
• Contribute to a positive, professional, and inclusive candidate experience at every stage.

What We’re Looking For

Qualifications

• Minimum Level 2 qualification in English and Mathematics (GCSE grade 4+/C or above, CSE Level 1, O-Level grade C or above, Level 2 Adult Numeracy or Literacy, or equivalent).

Experience

• Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
• Experience handling confidential information with discretion and professionalism.
• Some experience in an administrative and/or customer service role.

Knowledge and Skills

• Competent in using office systems, databases, and Microsoft Office applications (Word, Excel, Outlook).
• Willingness to learn new systems and processes.
• Confident written and verbal/ telephone communication skills.

All applications will be assessed against the stated essential requirements, so please ensure your CV clearly demonstrates how you meet them.

We do not engage with recruitment or search agencies unless they have been officially contracted in line with our PSL.