People and Culture Administrator

Join Colchester Institute – Where Your Career Makes a Difference

At Colchester Institute, we believe in the power of education to transform lives and communities. As one of the leading providers of education and training in the region, we are proud to offer a dynamic, supportive, and forward-thinking working environment.

We are seeking a People and Culture Administrator to join our team. In this role you will support the Learning and Development Manager (L&D Manager) with the training lifecycle from onboarding staff to setting up mandatory training and running reports to ensuring the training has been completed. You will work closely with the L&D Manager to add training data to the Human Resources Information System (HRIS) and Learning Management System (LMS).

Job title: People and Culture Administrator

Part Time, 3 days a week, 52 weeks a year, FTE £25,050.48-£25,454.52

About the role:

• Provide administrative support for L&D, including onboarding, setting up mandatory training and monitoring reports with accuracy and efficiency in processing.
• Organising and maintaining L&D records for employees, entering data on the HRIS, ensuring the Single Central Record (SCR) is kept up to date.
• Assisting the L&D Manager, respond to enquiries and queries from internal and external stakeholders, in person by email, Teams, and telephone to ensure the collective monitoring of email inboxes.
• Provide full administration support to ensure that staff development activities are delivered.  Support to the L&D manager for the College’s Personal Development days, which will include liaising with both internal and external presenters to arrange training and scheduling training activity.
• Assist to maintain L&D processes, procedures and systems that accurately record specific training and development information.
• Act as the first point of contact for the L&D Team, managing the L&D email inbox, responding to emails and escalating queries where necessary. A good working knowledge of Excel and Outlook are required.

Essential Qualifications:

• Minimum of Level 2 qualification in English and Mathematics GCSE 4+ or C and above / CSE Level 1 / O-Level C or above / Level 2 Adult Numeracy or Literacy or equivalent.

Essential Experience:

• Proven administrative skills with strong attention to detail.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office applications, including Word and Excel.

Why join us?

At Colchester Institute, we value our staff and invest in their growth. Joining us means becoming part of a vibrant community dedicated to excellence in education and training. If you are passionate about making a difference and inspiring the next generation, we would love to hear from you.

We do not engage with recruitment or search agencies unless they have been officially contracted in line with our PSL.