Project Coordinator

Join Colchester Institute – Where Your Career Makes a Difference

At Colchester Institute, we believe in the power of education to transform lives and communities. As one of the leading providers of education and training in the region, we are proud to offer a dynamic, supportive, and forward-thinking working environment.

We are seeking a Project Coordinator to join our team. In this role you will provide high-quality coordination, administrative, and project management support to the Director of Estates across a broad portfolio of estates, capital development, maintenance, compliance, and space management projects. You will ensure the effective planning, organisation, communication, documentation, and monitoring of project activities, supporting the successful delivery of safe, sustainable, efficient, and fit-for-purpose learning environments for students, staff, and visitors.

Job title: Project Coordinator

Full time, permanent, Colchester campus with occasional travel between sites

About the role:

• Support the Director of Estates in the planning, coordination, and delivery of estates and capital development projects across the college campus.
• Act as a central point of contact between the Estates Department and internal and external stakeholders, including contractors, academic departments, and support services.
• Support the maintenance of statutory compliance records, including health and safety documentation, planned preventative maintenance schedules, contractor records, and asset registers.
• Support budget monitoring and cost control activities relating to estates projects and operational works.
• Participate in training, team meetings, and continuous improvement initiatives to support professional development and service enhancement.
• Assist with procurement activities by obtaining quotations, preparing tender documentation, and liaising with contractors and suppliers.
• Deliver a high standard of customer service, responding to enquiries in a professional, courteous, and efficient manner.

Essential Experience:

• Demonstrable experience of coordinating projects, operational activities, or administration within estates, facilities, construction, property, maintenance, or another fast-paced environment.
• Experience supporting project delivery from planning through to completion.
• Proven ability to manage multiple priorities, deadlines, and competing demands within a busy and dynamic workplace.
• Experience liaising confidently with a wide range of stakeholders, contractors, and service providers.
• Experience managing administrative processes, record keeping, and document control.

Essential Qualifications:

• Educated to A Level / Level 3 standard with GCSE passes in English and Maths
• Strong IT proficiency, including Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.

Why join us?

At Colchester Institute, we value our staff and invest in their growth. Joining us means becoming part of a vibrant community dedicated to excellence in education and training. If you are passionate about making a difference and inspiring the next generation, we would love to hear from you.

We do not engage with recruitment or search agencies unless they have been officially contracted in line with our PSL.